John’s Lee Wood Privacy Policy

This privacy policy sets out how the John’s Lee Wood Campsite uses, protects & retains any information that you give John’s Lee Wood Campsite when you use this website. John’s Lee Wood Campsite is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. John’s Lee Wood Campsite may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy was last updated on 10th March 2019.

Who we are

John’s Lee Wood Scout Campsite
Leicester City Districts Scout Campsite

Our Address:
Markfield Lane
Markfield
Leicestershire
LE67 9PS

Our Site Telephone Number:
01530 243419

Grid Reference:
SK 504105

Our website address is:
http://jlw.me.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We use jotform.net to generate contact forms which are used for bookings and general enquiries.

We only use your form data for the purpose of your booking or enquiry.
We do not pass your data on to any other persons or organisations unless legally required to do so by UK law.

We retain your form data for a period of six months after which we delete it. Your data in the form of a site booking will still be retained until the booking has taken place. 

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We do not currently run or analyise with any specific analytics software.

Who we share your data with

We do not pass your data on to any other persons or organisations unless legally required to do so by UK law.
Your data is only used internally for the purpose of dealing with your enquiries or site bookings.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Information that we have been given by you via this website in order to administer your use of the site/activities will be retained by us for up six months after the date of your site visit & will then be deleted from our system.

Completed Emergency Contact Forms are to be handed to the Duty Warden on arrival & will be stored securely in the office in case needed. On final departure from the site, the group leader can either take the form back or the Duty Warden can securely shred the document in the office. These forms are only held by us during your groups stay on site & are not retained by us in any format once you leave.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible at ask@jlw.me.uk.
We will promptly correct any information found to be incorrect.
Alternatively you can write to the Head Warden at the campsite address on the contact page.

You may request details of the personal information that we hold about you under the Data Protection Act.
We have one calendar month to reply to this request.

You may request the personal information which we hold about you under the Data Protection Act to be deleted.
We have one calendar month to reply to this request.
However, this may have an affect on your booking with us if it has not already taken place.

Where we send your data

Visitor comments may be checked through an automated spam detection service. 

How we protect your data

Our enquiry and booking forms use encrypted connections to help keep your data safe. Your form data is saved securly. 

What data breach procedures we have in place

We take appropriate measurers to protect your data. Should a data breach occur we would review this in the appropriate way with our information govenance team.  We would also report any such breach to the Scout Association and the Information Commissioners Office (ICO) as appropriate.

What third parties we receive data from

Third party data received by ourselves in the form of emergency contact forms is normally in a physical format which is securly destroyed at the end of each camping weekend.